Vista Community Clinic

  • Medical Records Supervisor

    Req No.
    Regular Full-Time
    Clinical Operations
    Monday through Friday, 8:00 a.m. to 5:00 p.m.
  • Overview

    Vista Community Clinic is a private, non-profit medical, dental, optometry, chiropracty, behavioral and social services center providing care in a comprehensive, high quality setting. We provide the highest quality services in seven clinics located in San Diego, Orange and Riverside counties. We work to advance community health and hope by providing access to premier health services and education for those who need it most.  We are looking for dedicated, motivated, enthusiastic team players who want to serve our population.  


    If you are selected for this position, you will make a difference in the lives of others. Every day, you will make an impact on your community.


    We have a very competitive compensation and benefits program which includes health, dental, vision, company-paid life, AD&D & disability insurance, flexible spending accounts and a 403(B) plan, for eligible employees.


    VCC is an equal opportunity employer.



    • Provide direct supervision to Medical Records staff and volunteers
    • Oversee job assignments and work schedules and recommend changes as needed
    • Sort incoming faxes to review for new document types; seek clinical staff guidance when appropriate to ensure proper filing of documents
    • Maintain knowledge of current VCC providers for purposes of understanding available PCPs and document assignment
    • Compile series of weekly and monthly reports to identify any trends; develop and communicate appropriate action plans
    • Immediately forward any grievances from health plan to  Administration
    • Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC, HIE, etc)
    • Maintain and update Health Record-related forms and distribute to clinical and relevant staff (i.e. Document Scanning Guide, etc)
    • Ensure medical record releases are reviewed for completeness and forwarded in a timely fashion to third party for release of information
    • Coordinate with patients and outside agencies concerning medical record transfers


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